Privacy Policy

1. General Information

This Privacy Policy explains how OSM Sibiu (the “Organizer”) collects, uses, and protects personal data of users and participants of the Asklepios Congress.

By using this website and registering for the event, you agree to the collection and use of your data in accordance with this policy.

2. Data We Collect

We may collect the following personal data:

  • Full name
  • Email address
  • Phone number (if provided)
  • Professional information (e.g. CUIM, academic title)
  • Participant category (student, resident, specialist)
  • Abstract submissions (for active participants)
  • Account and login information
  • Payment-related data (processed via third-party providers)

3. Purpose of Data Processing

Your personal data is collected and used for the following purposes:

  • Event registration and participation management
  • Processing payments
  • Managing workshop participation and allocations
  • Reviewing and managing abstract submissions
  • Communication regarding the event
  • Issuing certificates or participation confirmations

4. Legal Basis for Processing

We process your personal data based on:

  • Your consent (when registering and submitting data)
  • The necessity to perform a contract (event participation)
  • Legal obligations (e.g. financial and accounting requirements)

5. Data Sharing

We may share your data with:

  • Payment processors (e.g. Netopia Payments)
  • Invoicing/accounting providers (e.g. SmartBill)
  • IT service providers involved in website operation

We do NOT sell or rent your personal data to third parties.

6. Data Storage

Your personal data is stored securely and retained only for as long as necessary for:

  • Event organization
  • Legal and financial compliance

Abstracts and participant data may be retained for record-keeping purposes related to the event.

7. Your Rights

Under applicable data protection laws (GDPR), you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Request data portability

To exercise these rights, you may contact us at: contact@congressasklepios.com

8. Data Security

We take appropriate technical and organizational measures to protect your personal data against:

  • Unauthorized access
  • Loss or misuse
  • Alteration or disclosure

9. Cookies

This website may use cookies to improve user experience and ensure proper functionality.

You can control or disable cookies through your browser settings.

10. Changes to This Policy

The Organizer reserves the right to update or modify this Privacy Policy at any time.

The latest version will always be available on this website.

11. Contact

For any questions regarding this Privacy Policy or your personal data, please contact:

Email: contact@congressasklepios.com